Administrative Assistant (Internal Only)

Job Locations US-CO-Denver
Posted Date 3 weeks ago(6/8/2022 4:07 PM)
ID
2022-1726
# of Openings
1

Overview

Assistant to support our office with clerical and administrative tasks. You’ll help our office staff communicate with vendors and clients, greet visitors and much more. The ideal candidate will have great computer, communication, and time management skills. Previous experience in the industry is helpful, but not required.

Responsibilities

  • Provide dedicated administrative support in a professional, confidential, and organized manner
  • Welcome visitors, identify the purpose of their visit, and direct them appropriately; in the event of an epidemic, be prepared to enforce rules regarding masking and/or vaccinations
  • Monitor all of IME’s Colorado business and contractor licenses; apply for new licenses when requested and renew as necessary
  • Obtain permits for electrical work as requested. Submit documents to various city/county planning departments around the state, pay required fees, and work with those departments to solve any issues that arise
  • Aid with onboarding new employees as necessary
  • Act as a resource for any IME employees who need assistance with smaller tasks (making copies, mailing packages, etc.)
  • Monitor email and phone calls and route/respond as appropriate; when possible, proactively respond to and/or coordinate on caller/emailer requests
  • Collect physical mail, scan and/or reroute items as necessary
  • Accept deliveries
  • Monitor office supplies and place reorders as necessary
  • Place food orders for group events
  • Oversee/coordinate with various service companies (custodial crew, bottled water supplier, etc.)
  • Perform small housekeeping tasks as requested
  • Coordinate the office photo contest

Qualifications

Required Skills/Abilities:

  • Excellent verbal and written communication skills.
  • Excellent interpersonal, negotiation, and conflict resolution skills.
  • Excellent organizational skills and attention to detail.
  • Excellent time management skills with a proven ability to meet deadlines.
  • Strong analytical and problem-solving skills.
  • Ability to prioritize tasks and to delegate them when appropriate.
  • Ability to act with integrity, professionalism, and confidentiality.
  • Understanding of IME HR policy and procedures
  • Proficient with Microsoft Office Suite or related software.
  • Ability to engage and consult with all levels of management; to establish working relationships and partnerships at all levels of the organization

Education and Experience:

  • HS Diploma or GED
  • Plus, a minimum of 3 years of experience in an administrative role, or related experience.

Salary Range: $ 45,000-55,000

 

Benefit Overview:

 

IME provides an industry leading comprehensive benefits package.  Full time employees are eligible to choose from a variety of healthcare coverage options, which become effective the first of the month after hire.  In addition, employees are offered a substantial amount of PTO and immediately eligible to make contributions to a generously matched and fully vested 401k. 

 

The statements included in this job description are not intended to be all-inclusive.  They represent typical elements and criteria necessary to successfully perform the job.  Other duties may be assigned as required.  It is the policy of the company to comply with all federal and state laws concerning the employment of persons with disabilities and to act in accordance with regulations and guidance issued by the Equal Employment Opportunities Commission (EEOC).  In accordance with the Americans with Disabilities Act (ADA) and the Americans with Disabilities Amendment Act (ADAAA), the company does not discriminate against applicants and individuals with disabilities, and when needed, will provide reasonable accommodations to applicants and employees who are qualified for a job, with or without reasonable accommodations, so that they may perform the essential job duties of the position.  Furthermore, it is company policy not to discriminate against qualified individuals with disabilities in regard to application procedures, hiring, advancement, discharge, compensation, training or other terms, conditions and privileges of employment. 

 

Intermountain Electric, Inc. provides equal employment opportunities (EEO) to all employees and applicants for employment. In addition to federal law requirements, The Company complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. The Company strives to maintain a work environment free from all forms of unlawful employment discrimination. The Company will not tolerate any form of discrimination on the basis of race, color, religion/creed, gender, sex, pregnancy, national origin, age, citizenship status, veteran status, military service, disability, genetic information, sexual orientation, gender identity, marital status, familial status or any other characteristic or status protected by federal, state, or local law. All employment decisions shall be consistent with the principle of equal employment opportunity and only job-related criteria (including but not limited to experience, skill, and job performance) will be considered. Please note that the Company’s commitment to extending equal opportunity does not in any way alter or diminish the at-will relationship we maintain with our employees.

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