• Project Administrator

    Job Locations US-CO-Denver
    Posted Date 4 weeks ago(1/27/2020 9:45 AM)
    # of Openings
  • Overview

    The Project Administrator works closely with a Project Executive, Project Manager and other Administrators to support all aspects of administration on construction projects. The role requires a reliable and dedicated individual with the ability to support multiple projects and project teams as needed. The role requires excellent attention to detail and the ability to quickly master new software and procedures. Strong, articulate written and verbal communication skills, across a variety of platforms and settings are necessary. The successful candidate will be able to provide adequate documentation capabilities to be utilized for legal documents and communication as needed. The Administrator has direct impact on project document control and is expected to create, maintain, and/or distribute numerous daily and weekly logs and reports, applicable to workload. The role will be located at our DEN (Denver International Airport) office.  

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    • Facilitate bookings, change orders and budget revisions.
    • Execute procurement functions to include material and subcontractor purchase orders and contracts.
    • Request insurance certificates, tax exemption certificates, and request bonds as needed per contract.
    • Create and maintain project billing documents, assist in collection efforts and manage subcontractor and material lien releases.
    • Process schedule updates and RFI’s to customers, create O&M manuals and process administrative job closeouts accurately, at times with minimal direction and supervision.
    • Financial and reporting functions as needed.
    • Document control and quality assurance for a variety of complex documents, including documents that may be utilized in a legal setting.
    • Billing and collections functions with a focus on accuracy, proactivity and customer satisfaction.
    • Other duties and responsibilities as assigned.


    • Two-year college degree or equivalent combination of education and experience.
    • A strong independent work ethic, professional communication skills and good business judgement are required.
    • JD Edwards or similar accounting software experience highly desired.
    • 1-2 years of construction or construction service-based administration, construction accounting or related industry experience required.
    • Ability to establish priorities, work independently to proactively resolve problems and deliver results in a fast-paced environment
    • Excellent computer skills including Microsoft Office Suite and the ability to learn new software quickly.



    Working Conditions:

    A portion of the time you will work in a typical office environment, the remainder of the time you will be on construction job sites. While at construction sites, you will encounter conditions including extreme temperatures, noise, dust, mud debris, welding, leading edge, trenching and shoring, sometimes in a confined space.  You may be required to visit multiple locations during any one day.


    The statements included in this job description are not intended to be all-inclusive.  They represent typical elements and criteria necessary to successfully perform the job.  Other duties may be assigned as required.  Requirements for this job are subject to modification by the Company and its designees, and reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions


    Intermountain Electric Inc. provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics. In addition to federal law requirements, IME complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities.




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