• Executive Assistant

    Job Locations US-CO-Denver
    Posted Date 2 weeks ago(4/13/2018 3:43 PM)
    ID
    2018-1355
    # of Openings
    1
    Category
    Administrative/Clerical
  • Overview

    We're Growing! Come work for a GREAT team at Intermountain Electric, Inc.!

     

    IME is a 70 year old company with an outstanding history and reputation for service, integrity and quality. IME has long been one of the “Top 5” electrical contractors in Colorado. We are a subsidiary of Quanta Services, publicly traded (NYSE: PWR) with over $7.5 billion in annual revenue. Quanta is the largest specialty contractor in the country. Quanta is highly profitable, resource rich, virtually debt free, and has bonding capacity in excess of $4 billion!

     

    IME offers you an excellent salary with incentives and one of the best benefits package in the industry including 100% fully paid medical, dental, vision, life insurance for you and your dependents, 401k with company matching contributions, as well as generous paid holidays, personal time and vacation. At IME you’ll be in a positive, “can do” environment where you can enjoy a high quality of life and share in the growth of IME. Join the IME team today!

     

    The executive assistant provides high-level administrative support to company executives by conducting research, preparing statistical reports, handling information requests and performing clerical functions such as preparing and distributing correspondence, reports, forms, presentations; schedules and coordinates meetings and business travel. At times, will be responsible for receiving visitors, arranging conference calls and scheduling meetings for executives.

    Responsibilities

    1. Type reports, memos, letters and other documents using word relevant computer software.
    2. Filing and retrieving corporate records, documents, and reports.
    3. Answer phone calls and direct calls to appropriate parties or take messages as necessary.
    4. Record, type and distribute meeting minutes.
    5. Greet visitors and determine whether they should be given access to specific individuals, as necessary.
    6. Utilizes various software, including word processing, spreadsheets, databases, and presentation software.
    7. Read and analyze incoming memos, submissions and reports to determine their significance and plan their distribution.
    8. Perform general office duties such maintaining records management database systems.
    9. File and retrieve corporate documents, records and reports.
    10.  Make travel arrangements for executives.
    11.  Provide general administrative support.

    Qualifications

     

    Competencies

    • Communication Proficiency.
    • Time Management.
    • Collaboration Skills.
    • Personal Effectiveness/Credibility.
    • Flexibility.
    • Technical Capacity.
    • Stress Management/Composure.

     

     

    Work Environment

     

     

    This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines.

     

    Physical Demands

    • This is largely a sedentary role; however, some filing is required. This would require the ability to lift files, open filing cabinets and bend or stand as necessary. 

     

    Position Type and Expected Hours of Work

    This is a full-time position. Days and hours of work are Monday through Friday, 8:30 a.m. to 5 p.m.

     

    Required Education and Experience

    1. High school diploma.
    2. Five years of administrative experience.
    3. Demonstrated ability to organize a daily workload; a proactive approach to problem-solving with strong decision-making skills
    4. Strong verbal and written communication skills.

    Preferred Competencies

    1. Bachelor's Degree or Associates Degree

     

    The statements included in this job description are not intended to be all-inclusive.  They represent typical elements and criteria necessary to successfully perform the job.  Other duties may be assigned as required.  Requirements for this job are subject to modification by the Company and its designees, and reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

    Intermountain Electric, Inc. provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics. In addition to federal law requirements, IME complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities.

     

     

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